I don’t have a whole lot of time today to blog, so this is going to be pretty short but hopefully sweet and useful, too. Yesterday I blogged about coming up with a point system and gamifying how I accomplish goals and tasks. Later that night I was thinking about options for how I track tasks — I thought about a spreadsheet (a little cumbersome), or Day One (cloud journaling), but neither just seemed adequate.
But I happened upon Trello quite by accident — actually heard it referenced on the Ground Up podcast, talking about how it helps teams and their productivity level. So I kinda messed around with it and eventually figured out to make it work for tracking my tasks and goals.
The app has a decent amount of configurability — the basic premise is that you have lists, and within those lists you have “cards” — think of it as a set of checklists or tasks. And in those cards you can set a description, checklists, attachments, discussions, and a due date.
So what I’ve done is made a card for each day, in the description I jot down my estimated points for the day, my baseline goal (of 5 points), and then edit my actual points as I go along.
I’ve broken up my checklists into two groups: tasks and goals. Think of tasks as the stuff that has to get done but doesn’t necessarily contribute to any of your larger goals (like becoming a better musician for example). And then there’s goals, I think of these as the smaller goals that contribute towards larger ones (like practice an instrument, work on the podcast, or some other smaller endeavor that contributes to a larger vision).
There’s a mobile app for Trello and it works great, is super easy to use, and syncs pretty quickly with the cloud — so I can easily and quickly update things from my laptop or my phone.
You should give the app a try. It’s free for personal use (there are subscription plans for small teams and enterprise use) and is pretty sweet.